Job Description
We are currently seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance team in Indianapolis. This is a Direct Hire opportunity that offers a stable career path with the added benefit of Weekly Pay. If you excel in a fast-paced accounting environment and want to see the immediate impact of your work, we want to hear from you.
As part of our growing organization, you will play a crucial role in ensuring our vendors are paid accurately and on time, while maintaining strong relationships with our business partners.
Responsibilities
- Invoice Processing: Accurately review, verify, and code incoming invoices to ensure compliance with company policies and payment terms.
- Vendor Relations: Serve as the primary point of contact for vendor inquiries regarding payments, status updates, and invoice discrepancies.
- Reconciliation: Reconcile vendor statements monthly to resolve outstanding balances and discrepancies.
- Payment Management: Process payments via ACH, wire transfer, and check within established deadlines to avoid late fees.
- Reporting: Assist in month-end close processes by preparing AP reports and aging schedules.
- System Management: Maintain vendor master data and ensure all information is up-to-date in our accounting software.
Qualifications
- Experience: Minimum of 2-3 years of full-cycle Accounts Payable experience.
- Education: High school diploma or GED required; Associate’s degree in Accounting or Finance preferred.
- Software Proficiency: Advanced skills in Microsoft Excel (VLOOKUP, Pivot Tables) and familiarity with accounting software (e.g., QuickBooks, Sage, NetSuite, or SAP).
- Attention to Detail: Strong ability to spot errors and maintain high accuracy in data entry.
- Communication: Excellent written and verbal communication skills for interacting with vendors and internal teams.