Job Description
Join Our Weekend Operations Team
Houston Logistics Group is seeking a highly organized and detail-oriented Accounts Payable Specialist to manage our financial processing during the weekend shift. We are looking for a professional who thrives in a fast-paced environment and takes pride in ensuring accuracy in financial transactions.
As a key member of our finance department, you will ensure that all vendor invoices are processed efficiently, discrepancies are resolved quickly, and our payment cycles remain on track.
Responsibilities
- Process Invoices: Review, code, and post weekly vendor invoices with a focus on accuracy and speed.
- Vendor Reconciliation: Handle inquiries from vendors regarding missing or incorrect invoices and resolve discrepancies immediately.
- AP Data Management: Maintain accurate records in our ERP system (SAP preferred) and Excel spreadsheets, ensuring data integrity.
- Payment Execution: Prepare and initiate weekly ACH and wire transfers for the weekend payment run.
- Reporting: Generate and analyze Accounts Payable aging reports to identify overdue accounts.
- System Maintenance: Assist in month-end close processes and audit support during the weekend window.
Qualifications
- Experience: Minimum of 2-3 years of hands-on experience in Accounts Payable.
- Availability: Must be available to work Saturdays and Sundays on a consistent weekly basis.
- Technical Proficiency: Strong working knowledge of MS Excel (VLOOKUP, Pivot Tables) and experience with ERP software (SAP, Oracle, or NetSuite).
- Attention to Detail: Exceptional ability to spot errors and verify financial data.
- Communication Skills: Professional communication skills for interacting with vendors and internal stakeholders.