Job Description
Are you a detail-oriented professional with a passion for finance? Apex Financial Solutions is seeking an experienced Payroll Clerk to join our dynamic team in the heart of Chicago. We pride ourselves on our integrity, innovation, and commitment to employee satisfaction. If you are looking for a stable, rewarding role where your analytical skills are valued, we want to hear from you.
As a Payroll Clerk, you will play a crucial role in ensuring our employees are compensated accurately and on time. You will manage complex payroll data, ensure compliance with local and federal regulations, and maintain confidential records. We offer a competitive benefits package, including health insurance, a 401(k) match, and generous paid time off.
Why Join Us?
- Competitive hourly rate ($28.00 - $35.00)
- Comprehensive health, dental, and vision insurance
- 401(k) retirement plan with company match
- Professional development opportunities
- Modern, collaborative work environment in the Loop
Responsibilities
- Process weekly and bi-weekly payroll for over 200 employees using ADP Workforce Now, ensuring accuracy in gross-to-net calculations.
- Prepare and distribute monthly pay statements (W-2s) and process tax filings for federal, state, and local jurisdictions.
- Reconcile payroll bank accounts and resolve any discrepancies or inquiries from employees regarding pay stubs.
- Assist in the onboarding and offboarding process by updating employee records in the HRIS and updating tax forms (W-4, I-9).
- Monitor leave of absence requests, track accrued leave balances, and communicate with management regarding staffing.
- Conduct regular audits of timekeeping data to ensure compliance with FLSA regulations and company policies.
- Collaborate with the HR and Finance departments to implement process improvements and automated payroll solutions.
Qualifications
- High school diploma or GED required; Associate’s degree in Accounting, Finance, or Human Resources is preferred.
- Minimum of 2-3 years of proven experience in payroll processing or a similar administrative finance role.
- Proficient knowledge of payroll laws, regulations, and compliance standards (e.g., FLSA, ERISA).
- Advanced proficiency in ADP, QuickBooks, or similar payroll software.
- Strong proficiency in Microsoft Excel (VLOOKUP, pivot tables) and MS Office Suite.
- Excellent attention to detail and the ability to handle sensitive and confidential information with discretion.
- Strong problem-solving skills and the ability to communicate complex payroll information to non-financial staff.
- Must be authorized to work in the United States without sponsorship.