Job Description
Are you a meticulous professional with a passion for financial accuracy? Apex Financial Solutions is urgently hiring a dedicated Payroll Clerk to join our growing team in San Jose, CA. We are looking for an experienced individual who thrives in a fast-paced environment and ensures our employees are compensated accurately and on time.
In this pivotal role, you will manage the end-to-end payroll process, ensuring strict compliance with federal, state, and local regulations. If you are ready to leverage your expertise in a dynamic company culture that values precision and collaboration, we want to meet you.
Responsibilities
- Process & Distribute Payroll: Accurately calculate and process monthly payroll for all employees, ensuring all deductions and additions are applied correctly.
- Compliance & Tax Management: Maintain strict adherence to FLSA regulations and state/local payroll laws; prepare and file necessary federal and state tax reports.
- Timekeeping Oversight: Review, verify, and reconcile timesheets and timesheets to ensure data integrity before processing.
- Account Reconciliation: Prepare payroll general ledger entries and reconcile payroll accounts to the general ledger on a monthly basis.
- Employee Support: Serve as the primary point of contact for employees regarding payroll inquiries, tax forms, and compensation questions.
- System Management: Maintain and update employee payroll records in our HRIS and payroll software systems.
Qualifications
- Experience: 2-3+ years of verifiable experience in payroll processing or a related accounting/finance role.
- Education: High school diploma or GED required; Associate’s degree in Accounting, Finance, or Payroll Certification is preferred.
- Technical Skills: Proficiency in payroll software (e.g., ADP, Paychex, Ceridian) and advanced skills in Microsoft Excel (VLOOKUP, pivot tables).
- Attention to Detail: Exceptional ability to spot errors and a high degree of accuracy when handling sensitive financial data.
- Communication: Strong verbal and written communication skills with the ability to explain complex payroll details to staff.
- Problem Solving: Ability to troubleshoot discrepancies and resolve payroll issues efficiently under tight deadlines.