Job Description
We are seeking a motivated Entry Level Accounts Payable Specialist to join our dynamic finance team in San Antonio, TX. This is an excellent opportunity for recent graduates or individuals looking to launch their career in the corporate finance sector. You will play a crucial role in maintaining our financial health by processing invoices, managing vendor payments, and ensuring strict data accuracy.
At Apex Financial Solutions, we value precision, integrity, and growth. You will work closely with our senior accounting department to streamline our accounts payable processes, ensuring timely payments to our vendors while adhering to all internal controls and compliance standards. If you are detail-oriented and eager to learn, we want to hear from you.
Responsibilities
- Review and verify incoming invoices for accuracy, completeness, and proper authorization.
- Process and code invoices into the accounting system (e.g., QuickBooks, SAP, or NetSuite).
- Reconcile vendor statements and resolve any discrepancies or billing errors promptly.
- Prepare and issue payments via ACH, wire transfer, or check, ensuring all deadlines are met.
- Maintain organized digital and physical filing systems for all financial documents and records.
- Assist with month-end close procedures and provide general ledger support as needed.
- Communicate effectively with vendors regarding billing inquiries and payment status updates.
Qualifications
- High school diploma or GED required; Associate’s degree in Accounting or Finance is a plus.
- Strong attention to detail with the proven ability to spot errors in data entry.
- Proficiency in Microsoft Office Suite, specifically Microsoft Excel (VLOOKUP, Pivot Tables).
- Basic understanding of accounting principles, bookkeeping practices, and reconciliation methods.
- Excellent written and verbal communication skills for interacting with vendors.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Basic keyboarding skills and high data entry accuracy.