Job Description
Urgently Hiring! Are you an experienced Accounts Payable professional looking for a stable, direct-hire position with a competitive weekend schedule? We are seeking a detail-oriented AP Specialist to join our growing finance team in San Jose, IL.
In this role, you will play a critical role in ensuring our financial operations run smoothly by managing the end-to-end invoice processing cycle. This is a direct hire opportunity with a major regional employer, offering excellent benefits and a work-life balance that prioritizes your weekends off.
Responsibilities
- Invoice Processing: Accurately review, code, and process high-volume invoices in a timely manner to ensure timely vendor payments.
- Reconciliation: Perform daily reconciliation of accounts payable sub-ledgers and bank statements to identify and resolve discrepancies.
- Vendor Relations: Act as the primary point of contact for vendor inquiries regarding billing status, resolving issues professionally and efficiently.
- Payment Management: Execute payments via ACH and Wire transfers, ensuring all authorization protocols are met.
- Reporting: Assist in month-end and quarter-end close processes by providing accurate aging reports and variance analysis.
- System Maintenance: Maintain and update vendor master data in our ERP system (SAP or QuickBooks).
- Compliance: Adhere to internal controls, corporate policies, and generally accepted accounting principles (GAAP).
Qualifications
- Experience: Minimum of 2-3 years of full-cycle Accounts Payable experience, preferably in a high-volume environment.
- Availability: Must be available to work weekends (typically Saturday/Sunday) on a rotating or fixed schedule.
- Software Proficiency: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and experience with accounting software (SAP, Oracle, QuickBooks, or NetSuite).
- Education: Associate’s degree in Accounting, Finance, or Business Administration required; Bachelor’s degree preferred.
- Attention to Detail: Strong analytical skills with a proven track record of maintaining 100% accuracy in data entry.
- Communication: Excellent verbal and written communication skills with the ability to interact with internal and external stakeholders.
- Direct Hire: Candidates must be open to a direct hire placement (1099/Contract to Hire or Full-time W-2 depending on final offer).