Job Description
About Us: Apex Financial Solutions is a growing firm dedicated to excellence in financial management. We are currently seeking a highly organized and detail-oriented Part-Time Accounts Payable Specialist to join our San Jose, FL team on a direct-hire basis. This role offers a fantastic opportunity for someone looking for a work-life balance without sacrificing professional growth.
Role Overview: As the Part-Time AP Specialist, you will be the backbone of our financial operations, ensuring timely vendor payments and accurate record-keeping. You will work closely with our Finance team to maintain healthy cash flow and vendor relationships.
Responsibilities
- Process and code a high volume of invoices (A/P) accurately and timely, ensuring proper coding to GL accounts and cost centers.
- Review and verify invoices for accuracy, completeness, and compliance with company policies and vendor contracts.
- Prepare and issue weekly/semi-monthly payments via ACH and checks, maintaining strict adherence to payment terms.
- Respond to vendor inquiries regarding invoices, payments, and account status in a professional and timely manner.
- Assist in the month-end close process, including accruals, reconciliation of AP sub-ledgers, and reporting.
- Maintain and organize AP files, both physical and digital, ensuring audit readiness.
- Reconcile credit card statements and vendor statements as needed.
Qualifications
- High School Diploma or GED required; Associate’s Degree in Accounting or Finance preferred.
- Minimum of 2 years of experience in Accounts Payable or related financial role.
- Proficiency in Microsoft Office Suite, specifically Microsoft Excel (VLOOKUP, Pivot Tables).
- Experience with accounting software (e.g., QuickBooks, NetSuite, or Sage) is highly desirable.
- Strong attention to detail and the ability to spot errors in data entry.
- Excellent verbal and written communication skills.
- Ability to work independently and manage multiple priorities in a fast-paced environment.