Job Description
Are you a meticulous detail-oriented professional looking for an immediate opportunity?
Apex Revenue Solutions is seeking a Billing Specialist to join our dynamic finance team in Portland, OR. In this pivotal role, you will be the bridge between our clients and our financial records, ensuring accurate invoicing and maintaining healthy cash flow. We pride ourselves on our high-conversion culture and offer a collaborative environment where your attention to detail directly impacts our success.
Why Join Us?
We are a rapidly growing firm committed to excellence. As a Billing Specialist, you will enjoy:
- A competitive hourly rate and comprehensive benefits package.
- A supportive team culture focused on professional growth.
- Immediate start date for the right candidate.
Job Summary:
As our Billing Specialist, you will manage the end-to-end billing process, ensuring all invoices are accurate, timely, and delivered to clients without error. You will also handle collections, account reconciliations, and serve as the primary point of contact for billing inquiries.
Responsibilities
- Invoice Management: Generate, verify, and distribute accurate invoices to clients on a weekly and monthly basis using our billing software.
- Accounts Receivable (AR): Monitor accounts to ensure timely payments, follow up on outstanding balances, and process payments received via ACH, credit card, or check.
- Customer Communication: Professionally respond to client billing inquiries, resolve disputes, and provide detailed explanations of charges to ensure transparency.
- Reconciliation: Perform monthly reconciliation of billing ledgers, bank statements, and credit card transactions to ensure data integrity.
- Reporting: Assist in the preparation of monthly billing reports and variance analysis for the Finance Manager.
- System Maintenance: Maintain and update customer master files and billing parameters within our ERP system.
Qualifications
- Experience: Minimum of 2-3 years of experience in billing, accounts receivable, or finance.
- Education: High school diploma or GED required; Associate’s degree in Accounting or Finance is a plus.
- Software Proficiency: Advanced proficiency in Microsoft Excel (PivotTables, VLOOKUP) and experience with billing software (e.g., QuickBooks, NetSuite, Bill.com) is mandatory.
- Attention to Detail: Exceptional accuracy in data entry and financial documentation with a strong ability to spot discrepancies.
- Communication Skills: Excellent verbal and written communication skills; ability to handle difficult conversations regarding debt collection professionally.
- Organization: Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.