Job Description
Are you looking for a weekend rhythm that works for your life?
At Apex Financial Solutions, we believe that efficiency is best achieved in a focused environment. We are seeking a highly detail-oriented Accounts Payable Specialist to join our finance team, specifically working our Weekend Shift. This role offers a unique opportunity to handle critical financial operations in a quieter setting, with a competitive salary and a culture that values work-life balance.
In this position, you will be the gatekeeper of our financial outflows, ensuring accuracy, compliance, and timely processing of vendor payments. If you excel in a structured environment and want to avoid the Monday-Friday office rush, we want to hear from you.
Why Choose a Weekend Shift?
- Less competition for time off and PTO.
- A quieter, more focused work environment.
- Opportunity to master the full AP cycle without distractions.
Responsibilities
- Invoice Processing: Accurately receive, code, and process a high volume of vendor invoices in a timely manner, ensuring all supporting documentation is complete.
- Reconciliation: Perform daily and weekly reconciliation of accounts payable ledgers to ensure balances match bank statements and vendor statements.
- Payment Execution: Prepare and issue payments via ACH, wire transfer, and checks, adhering to payment terms and approval workflows.
- Vendor Management: Act as the primary point of contact for vendors regarding billing inquiries, discrepancies, and payment status.
- Reporting: Assist in the preparation of month-end and year-end closing schedules, specifically focusing on AP aging reports and variance analysis.
- System Maintenance: Maintain and update the AP module in our ERP system, ensuring vendor master data is current and accurate.
- Compliance: Ensure all financial transactions comply with internal controls and external regulatory requirements.
Qualifications
- Experience: Minimum of 2-3 years of experience in Accounts Payable or a related financial role.
- Schedule: Must be available to work weekends (Saturday and Sunday, or Friday-Saturday depending on business needs).
- Technical Skills: Proficient in Microsoft Excel (VLOOKUP, Pivot Tables) and experience with accounting software (QuickBooks, SAP, NetSuite, or Oracle).
- Attention to Detail: Exceptional ability to spot errors, discrepancies, and ensure data integrity in high-volume environments.
- Communication: Strong verbal and written communication skills for vendor interactions and reporting.
- Education: Associate degree in Accounting, Finance, or related field preferred; High school diploma required.
- Soft Skills: Self-motivated, organized, and able to work independently with minimal supervision.