Job Description
We are seeking a highly organized Accounts Payable Specialist to join our finance team immediately. In this role, you will be responsible for managing the full cycle of accounts payable, ensuring accuracy in financial reporting, and maintaining strong relationships with vendors. This is a fantastic opportunity for a detail-oriented professional looking for a stable and rewarding role with a growing company.
Why Join Us?
We offer a competitive benefits package, a collaborative work environment, and the chance to work with cutting-edge financial software. Our team values integrity, accuracy, and efficiency.
Responsibilities
- Invoice Processing: accurately and timely process all incoming invoices, verifying terms, coding, and entering data into the ERP system.
- Vendor Relations: act as the primary point of contact for vendors regarding billing inquiries and payment status.
- Reconciliation: perform monthly reconciliation of vendor statements and resolve discrepancies to ensure accurate reporting.
- Payment Management: initiate and schedule payments via check, ACH, or wire transfer, ensuring adherence to payment terms and discount policies.
- Reporting: assist in the month-end close process by preparing variance reports and maintaining the AP sub-ledger.
- Record Maintenance: maintain organized digital and physical records of all financial transactions and supporting documentation.
- Compliance: ensure all AP activities comply with internal controls and company policies.
Qualifications
- Education: Associate degree in Accounting, Finance, or related field required; Bachelor’s degree preferred.
- Experience: Minimum of 2-3 years of hands-on experience in Accounts Payable.
- Software Proficiency: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and experience with ERP systems (SAP, Oracle, or NetSuite preferred).
- Attention to Detail: Exceptional ability to spot errors and ensure data accuracy in high-volume processing.
- Communication: Strong verbal and written communication skills with the ability to negotiate and resolve issues with vendors.
- Time Management: Ability to prioritize tasks and meet strict deadlines in a fast-paced environment.