Job Description
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our dynamic finance team in the heart of Silicon Valley. At Apex Financial Services, we pride ourselves on operational excellence and efficiency. You will play a pivotal role in managing our vendor relationships and ensuring the accuracy of our financial records.
In this role, you will be responsible for the full cycle of accounts payable, processing a high volume of invoices, and maintaining strict compliance with company policies and GAAP standards. If you are a proactive professional looking to grow your career in a fast-paced, modern environment, we want to hear from you.
Responsibilities
- Invoice Management: Process and verify a high volume of vendor invoices for accuracy, completeness, and authorization in a timely manner.
- Vendor Relations: Serve as the primary point of contact for vendors regarding invoice inquiries, discrepancies, and payment status.
- Reconciliation: Reconcile accounts payable statements, resolve discrepancies, and maintain accurate general ledger entries.
- System Optimization: Utilize ERP systems (NetSuite/SAP) to manage workflows, generate reports, and identify opportunities for process improvement.
- Compliance: Ensure adherence to internal controls, audit requirements, and tax regulations.
- Reporting: Assist in month-end and year-end close processes by providing accurate AP aging reports and analyses.
Qualifications
- Experience: 3+ years of progressive experience in Accounts Payable or a related financial role.
- Education: Bachelor’s degree in Accounting, Finance, or Business Administration preferred; equivalent combination of education and experience accepted.
- Technical Skills: Proficiency in Advanced Excel (VLOOKUP, Pivot Tables) and experience with ERP software (NetSuite, SAP, or Oracle).
- Attention to Detail: Exceptional ability to maintain accuracy when handling large volumes of data and complex transactions.
- Communication: Strong verbal and written communication skills with the ability to interact professionally with vendors and internal stakeholders.
- Organizational Skills: Ability to prioritize tasks effectively in a fast-paced environment while meeting strict deadlines.