Job Description
We are looking for a detail-oriented Payroll Specialist to join our growing finance team in Newark, NJ. This is a critical role where you will ensure our employees are paid accurately and on time while maintaining strict compliance with federal and state regulations. If you are an expert in payroll processing and looking for an opportunity to make an immediate impact, we want to hear from you.
Why Apply?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth within a stable organization.
- Modern work environment in the heart of Newark.
Responsibilities
- Manage end-to-end payroll processing for a diverse workforce of 150+ employees on a bi-weekly cycle.
- Ensure strict compliance with federal, state (New Jersey), and local tax laws, including FLSA regulations.
- Calculate and process accurate deductions, garnishments, bonuses, and commissions.
- Prepare and file quarterly and annual payroll tax reports (941, W-2s, W-3s) to the IRS and NJ Division of Taxation.
- Respond promptly to employee inquiries regarding pay statements, tax forms, and payroll discrepancies.
- Collaborate with the HR team to maintain up-to-date personnel files and ensure data accuracy in HRIS systems.
- Conduct monthly and annual payroll audits to identify and resolve errors.
Qualifications
- 3+ years of professional experience in payroll processing or a similar financial role.
- Proficiency in payroll software such as ADP, Paychex, or Ceridian.
- Strong working knowledge of Microsoft Excel (VLOOKUP, pivot tables, macros) and Word.
- Deep understanding of New Jersey labor laws and tax requirements.
- Associate's degree in Accounting, Finance, or Human Resources is preferred.
- Exceptional attention to detail and strong problem-solving skills.
- Ability to maintain confidentiality and handle sensitive financial data with discretion.