Job Description
We are seeking a highly detail-oriented and strategic Payroll Specialist to join our dynamic finance team in Madison, WI. In this pivotal role, you will be responsible for the accurate and timely processing of payroll for a diverse workforce, ensuring strict adherence to federal, state, and local regulations. We pride ourselves on providing our team with top-tier equipment and a collaborative, forward-thinking environment.
As a key member of our finance department, you will not only process payroll but also provide critical insights into payroll data, ensuring our compensation strategies align with business goals. If you are an expert in payroll compliance with a passion for precision, we want to hear from you.
Responsibilities
- Manage end-to-end payroll processing for all employees, including salaried, hourly, commission, and contractors, on a weekly and monthly basis.
- Ensure accurate and timely preparation of monthly payroll reports and reconciliation of payroll bank accounts.
- Maintain strict compliance with federal, state, and local wage and hour laws, including Wisconsin-specific regulations.
- Process all payroll tax filings, including quarterly and annual returns (W-2s, 1099s) by strict deadlines.
- Act as the primary point of contact for employee payroll inquiries, resolving discrepancies and answering questions professionally.
- Collaborate with the HR department to update employee records, verify tax information, and manage benefits deductions.
- Identify process improvements to increase efficiency and accuracy within the payroll cycle.
Qualifications
- 3+ years of verifiable experience in payroll processing, accounting, or a related financial role.
- Proficiency with payroll software platforms such as ADP, Workday, Paychex, or similar systems.
- Strong working knowledge of GAAP principles and US federal/state payroll tax laws.
- Associate degree in Accounting, Finance, or Human Resources; Bachelor’s degree preferred.
- Excellent organizational skills with an exceptional attention to detail and a high degree of accuracy.
- Strong verbal and written communication skills with the ability to explain complex payroll concepts to non-financial staff.
- Certification as a Certified Payroll Professional (CPP) is a significant plus.