Job Description
We are seeking a detail-oriented and experienced Senior Payroll Clerk to join our dynamic finance team in the heart of Boston. In this pivotal role, you will ensure the accurate and timely processing of payroll for a diverse workforce of over 500 employees, while maintaining strict compliance with federal, state, and local regulations.
At Apex Financial Solutions, we pride ourselves on integrity, precision, and employee satisfaction. You will have the opportunity to leverage state-of-the-art payroll software, collaborate closely with HR and accounting departments, and play a crucial role in the financial health of the organization.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Hybrid work environment in downtown Boston.
- Professional development and certification reimbursement.
Responsibilities
- Manage the Full-Cycle Payroll: Execute the end-to-end payroll process for hourly, salaried, and commission-based employees on a bi-weekly basis, ensuring 100% accuracy in calculations.
- Compliance & Tax Filing: Prepare and file federal, state, and local payroll tax returns (e.g., Form 941, state quarterly/annual reports) and handle all necessary compliance documentation.
- Timekeeping Management: Process and verify timekeeping data, including timesheets, leave requests, and overtime records to ensure adherence to labor laws.
- Issue Resolution: Handle complex payroll inquiries, including garnishments, tax levies, direct deposit issues, and benefit deductions with empathy and professionalism.
- Reconciliation: Reconcile payroll bank accounts and general ledger accounts monthly, identifying and resolving any discrepancies immediately.
- Process Improvement: Identify opportunities to streamline payroll procedures and recommend updates to HRIS and payroll software configurations.
Qualifications
- Experience: Minimum of 3-5 years of hands-on payroll processing experience in a corporate or high-volume environment.
- Technical Proficiency: Expert knowledge of payroll software (ADP, Workday, Paychex, or similar) and proficiency in Microsoft Excel.
- Regulatory Knowledge: Strong understanding of FLSA regulations, wage and hour laws, and tax compliance requirements (FICA, FUTA, SUTA).
- Attention to Detail: Exceptional mathematical skills with a high degree of accuracy and the ability to detect errors before finalizing payments.
- Education: Associate’s degree in Accounting, Finance, or a related field is preferred; High School Diploma required.
- Communication: Strong interpersonal skills with the ability to handle sensitive employee information with strict confidentiality.