Job Description
We are seeking a highly organized and detail-oriented Payroll Specialist to join our dynamic finance team in Milwaukee, WI. In this pivotal role, you will ensure the accurate and timely processing of employee compensation while maintaining strict compliance with federal, state, and local regulations.
At Apex Financial Solutions, we pride ourselves on our company culture and employee benefits. As the Payroll Specialist, you will serve as the primary point of contact for payroll-related inquiries and play a key role in our month-end close process.
Responsibilities
- Process weekly and monthly payroll for a diverse workforce, ensuring accuracy in wages, deductions, and tax withholdings.
- Prepare and file all necessary federal and state payroll tax returns (Form 941, W-2s, W-3s) and reconcile tax accounts.
- Resolve payroll discrepancies and investigate complex employee inquiries regarding pay, deductions, and tax forms.
- Collaborate with the HR department to maintain accurate employee records and update information regarding exemptions, tax changes, and address updates.
- Ensure full compliance with FLSA regulations, internal payroll policies, and changing labor laws.
- Assist in the preparation of month-end financial reports and analyze payroll data for variance reporting.
- Support the implementation and optimization of payroll software systems.
Qualifications
- Minimum of 3 years of professional experience in payroll processing or a related accounting/finance role.
- Proficiency in payroll software such as ADP, Paychex, or Workday is required.
- Strong working knowledge of payroll tax laws, FLSA, and compliance requirements in Wisconsin and the United States.
- Advanced proficiency in Microsoft Excel, including VLOOKUP, Pivot Tables, and data analysis functions.
- Exceptional attention to detail with the ability to handle sensitive financial data with complete confidentiality.
- Strong communication and interpersonal skills to effectively interact with employees and management.