Job Description
Join our dynamic finance team at Nexus Financial Solutions, a leading provider of innovative HR and payroll services in the Bay Area. We're seeking a meticulous Payroll Specialist to ensure accurate and timely compensation for our growing workforce. This hybrid role combines on-site collaboration in our modern San Jose office with remote flexibility, offering an exceptional work-life balance. You'll work with cutting-edge payroll systems and contribute to our mission of empowering businesses through seamless financial operations.
Responsibilities
- Process bi-weekly payroll for 500+ employees using ADP Workforce Now
- Manage time and attendance data integration from Kronos systems
- Ensure compliance with federal, state, and local tax regulations (CA, CA, US)
- Handle garnishments, deductions, and union payments with precision
- Prepare and file quarterly tax forms (941, 940, DE-9) and annual W-2s
- Investigate and resolve payroll discrepancies within SLA timeframes
- Support year-end processes including 1099 reporting and audits
- Collaborate with HR on benefits enrollment and deduction changes
Qualifications
- 3+ years of payroll processing experience with ADP systems
- Proficiency in California labor law and multi-state payroll compliance
- Advanced Excel skills with VLOOKUP, pivot tables, and macros
- CPP or FPC certification preferred
- Experience with garnishment processing and wage attachment orders
- Strong analytical skills with attention to detail (<0.1% error tolerance)
- Ability to prioritize tasks in a fast-paced environment
- Excellent communication skills for stakeholder interactions