Job Description
Welcome to Apex Financial Solutions, where precision meets opportunity. We are currently seeking a detail-oriented and proactive Part-Time Accounts Payable Specialist to join our growing finance team in Seattle, WA. This is an excellent opportunity for a finance professional looking for a flexible work-life balance without compromising on career growth.
In this role, you will be the gatekeeper of our outgoing cash flow, ensuring that all vendor invoices are processed accurately, on time, and in compliance with company policies. You will work closely with our operations and procurement teams to resolve discrepancies and maintain strong vendor relationships.
Join us and take your career to the next level with a company that values accuracy, integrity, and employee well-being.
Responsibilities
- Process and verify high-volume invoices with a focus on 3-way match accuracy (Purchase Order, Receiving Report, Invoice).
- Reconcile vendor statements monthly and investigate/resolve any billing discrepancies or errors promptly.
- Prepare and distribute weekly payment runs via wire transfer or ACH to ensure timely vendor payments.
- Manage vendor master data, including updating banking details and contact information in our ERP system.
- Assist the Senior Accountant with month-end close procedures, including accruals and reconciliation of the AP sub-ledger.
- Respond to vendor inquiries regarding invoice status, payments, and contract terms professionally.
- Maintain organized digital and physical filing systems for all financial documentation.
Qualifications
- High school diploma or equivalent; Associate degree in Accounting or Finance preferred.
- Minimum of 2 years of hands-on experience in Accounts Payable or a similar finance role.
- Proficiency in accounting software (e.g., QuickBooks, NetSuite, Sage) and advanced Microsoft Excel skills.
- Strong working knowledge of GAAP principles and internal control processes.
- Exceptional attention to detail with the ability to spot errors before they impact financial reporting.
- Excellent written and verbal communication skills for effective vendor interaction.
- Ability to manage time effectively and meet strict deadlines in a part-time schedule.