Job Description
We are seeking a highly organized and detail-oriented Part-Time Accounts Payable Specialist to join our growing finance team in San Jose, CA. This is an excellent opportunity for a finance professional looking for a flexible work-life balance while working with a dynamic industry leader.
In this role, you will be responsible for managing the company's accounts payable operations, ensuring timely and accurate processing of invoices, and maintaining strong relationships with vendors. If you have a knack for numbers and a desire to work in a fast-paced environment, we want to hear from you.
Responsibilities
- Process and verify high-volume invoices with 100% accuracy and ensure they are coded correctly to the general ledger.
- Review and match purchase orders, receiving reports, and invoices to resolve any discrepancies.
- Manage vendor inquiries regarding payment status, terms, and billing errors in a timely manner.
- Reconcile accounts payable statements and assist with month-end close procedures and accruals.
- Prepare weekly and monthly payment batches for processing.
- Maintain and organize digital and physical filing systems for all financial documents.
- Assist with expense report audits and ad-hoc accounting projects as needed.
Qualifications
- High School Diploma or GED required; Associate’s degree in Accounting or Finance preferred.
- Minimum of 2 years of verifiable experience in Accounts Payable or Bookkeeping.
- Proficiency in accounting software (QuickBooks, NetSuite, or Sage) and Microsoft Office Suite, especially Excel.
- Strong knowledge of basic accounting principles and GAAP.
- Exceptional attention to detail with the ability to detect errors and resolve them efficiently.
- Ability to work independently with a flexible schedule, including some evenings or weekends if required by payroll cycles.
- Strong verbal and written communication skills.