Job Description
We are looking for a motivated and detail-oriented Entry Level Accounts Payable Specialist to join our dynamic finance team in Seattle, WA. This is an excellent opportunity for recent graduates or individuals seeking to start a stable career in accounting with immediate openings.
As an AP Specialist, you will be responsible for managing the company's accounts payable process, ensuring accuracy, and maintaining strong relationships with vendors. We offer a collaborative work environment, competitive benefits, and a clear path for career growth.
Responsibilities
- Review and verify incoming invoices for accuracy, completeness, and compliance with company policies.
- Process and code invoices into the accounting system (e.g., QuickBooks, Sage) in a timely manner.
- Reconcile vendor statements and resolve any billing discrepancies or errors.
- Match invoices to purchase orders and receiving reports (3-way matching).
- Prepare and distribute weekly or monthly reports to the finance manager.
- Maintain organized digital and physical filing systems for all financial documents.
- Communicate effectively with vendors regarding payment status and resolve outstanding inquiries.
Qualifications
- High school diploma or GED required; Associate’s degree in Accounting, Finance, or Business Administration is a plus.
- Basic proficiency with Microsoft Office Suite, specifically Excel (VLOOKUP, Pivot Tables is a plus).
- Strong attention to detail and the ability to spot errors quickly.
- Excellent organizational skills and time management abilities.
- Ability to work independently and meet strict deadlines.
- Must be authorized to work in the United States.
- Previous experience in an administrative or finance role is not required; we provide on-the-job training.