Job Description
Join a stable, growing team as our new Accounts Payable Specialist.
Apex Financial Solutions is currently seeking a highly organized and detail-oriented professional to manage our accounts payable operations. This is a Direct Hire position, offering the security of a permanent role and the opportunity for long-term career growth within a dynamic finance department.
As a key member of our finance team, you will ensure that all vendor invoices are processed accurately and timely, maintain healthy relationships with our suppliers, and support month-end close activities. We pride ourselves on a collaborative culture where accuracy is valued and employee growth is a priority.
Responsibilities
- Invoice Processing: Review, verify, and code incoming vendor invoices for accuracy, ensuring they comply with company policies and approved budgets.
- Payment Management: Process payments via ACH and checks in a timely manner, maintaining accurate records of all transactions in the ERP system.
- Vendor Relations: Act as the primary point of contact for vendors regarding invoice discrepancies, payment inquiries, and account status updates.
- Reconciliation: Perform daily and monthly reconciliations of AP sub-ledgers and credit card statements to ensure balances are accurate.
- Month-End Close: Assist the Accounting Manager in preparing accruals, adjustments, and supporting schedules for monthly financial reporting.
- System Maintenance: Maintain and update the vendor master file, monitor credit limits, and manage 1099 compliance requirements.
Qualifications
- Education: Associate’s degree in Accounting, Finance, or Business Administration required; Bachelor’s degree preferred.
- Experience: Minimum of 3-5 years of progressive experience in Accounts Payable or General Accounting.
- Software Proficiency: Strong working knowledge of ERP systems (SAP, Oracle, or NetSuite) and proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, Macros).
- Attention to Detail: Exceptional ability to spot errors, review large volumes of data, and maintain a high degree of accuracy.
- Communication: Excellent written and verbal communication skills with the ability to negotiate and resolve billing disputes effectively.
- Organizational Skills: Strong time management skills with the ability to prioritize tasks in a fast-paced environment.