Job Description
Apex Financial Solutions is seeking a highly organized and detail-oriented Accounts Payable Specialist to join our dynamic finance team on a part-time basis. In this role, you will be responsible for managing the company's financial obligations, ensuring accuracy in all vendor transactions, and maintaining healthy cash flow. We offer a flexible work environment ideal for professionals seeking work-life balance while utilizing their financial expertise.
As a key member of our finance department, you will ensure that all invoices are processed timely, payments are made accurately, and vendor relationships are managed effectively. If you have a strong background in AP processes and a keen eye for detail, we want to hear from you.
Responsibilities
- Process and verify incoming vendor invoices for accuracy and completeness before payment authorization.
- Enter and code invoices into the financial system (e.g., QuickBooks, Xero) with 100% accuracy.
- Reconcile accounts payable statements and resolve any discrepancies or billing errors promptly.
- Prepare and issue payments via ACH, wire transfer, or checks in accordance with approved terms.
- Maintain and update vendor master files and tax documentation (W-9s, etc.).
- Assist in the month-end close process by preparing AP reports and aging schedules.
- Communicate with vendors regarding billing inquiries and resolve payment issues professionally.
Qualifications
- Minimum of 1-3 years of hands-on experience in Accounts Payable.
- Proficiency with accounting software (QuickBooks, Sage, or NetSuite) and Microsoft Excel (VLOOKUP, Pivot Tables).
- Strong understanding of GAAP principles and AP best practices.
- Excellent attention to detail and high level of accuracy in data entry.
- Ability to work independently and manage time efficiently in a part-time capacity.
- Associate’s degree in Accounting, Finance, or Business preferred; High School Diploma required.
- Strong verbal and written communication skills.