Job Description
Apex Payroll Solutions is seeking a highly organized Accounts Payable Specialist to join our dynamic finance team in the heart of Philadelphia, PA. We are looking for an immediate hire to manage our accounts payable workflow with precision and efficiency.
As a key member of our finance department, you will ensure timely vendor payments and accurate financial record-keeping. This is an excellent opportunity for a detail-oriented professional to advance their career in a stable, fast-paced environment.
Responsibilities
- Invoice Processing: Review, verify, and code vendor invoices for accuracy and completeness before payment authorization.
- Payment Management: Process payments via ACH and check, ensuring all deadlines are met to maintain good vendor relationships.
- Reconciliation: Reconcile accounts payable ledgers monthly and resolve any discrepancies or errors promptly.
- Vendor Relations: Act as the primary point of contact for vendor inquiries regarding invoices and payment status.
- Reporting: Assist in month-end close processes and prepare necessary AP reports for management review.
- System Management: Maintain and update the AP software and general ledger to ensure data integrity.
Qualifications
- Experience: Minimum of 2-3 years of experience in Accounts Payable or a related financial role.
- Software Proficiency: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and experience with AP software (e.g., QuickBooks, Xero, or NetSuite).
- Education: Associate degree in Accounting, Finance, or a related field preferred.
- Attention to Detail: Exceptional attention to detail with a strong ability to detect errors and inconsistencies.
- Communication: Strong verbal and written communication skills with the ability to interact professionally with vendors and internal stakeholders.