Job Description
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our dynamic finance team in Chicago, IL. This is an immediate hire opportunity for a finance professional looking for a long-term career path with a reputable company. If you have a knack for numbers and a passion for accuracy, we want to hear from you.
As a key member of our finance department, you will play a crucial role in managing our vendor relationships and ensuring the timely processing of invoices. We offer a competitive salary, a collaborative work environment, and the chance to grow your career in the heart of downtown Chicago.
Why Join Us?
- Competitive Salary & Benefits Package
- Immediate Start Date Available
- Modern, Collaborative Office Culture
- Professional Development Opportunities
Responsibilities
- Invoice Processing: Accurately and timely process high volumes of invoices in our ERP system, ensuring all data is entered correctly.
- Vendor Management: Maintain and update vendor master files, resolve billing discrepancies, and communicate effectively with vendors regarding payment status.
- Reconciliation: Perform monthly bank reconciliations and vendor statement reconciliations to ensure account accuracy.
- 3-Way Matching: Execute rigorous 3-way matching processes for purchase orders, receiving reports, and invoices to prevent overpayments.
- Month-End Close: Assist in the month-end close process by preparing necessary accruals and reports for management review.
- Expense Reporting: Review and approve employee expense reports in accordance with company policy.
Qualifications
- Experience: Minimum of 1-3 years of proven experience in Accounts Payable or a similar finance role.
- Software Proficiency: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and experience with accounting software such as SAP, Oracle, or QuickBooks.
- Attention to Detail: Exceptional ability to spot errors and a commitment to data integrity.
- Communication Skills: Strong verbal and written communication skills with the ability to negotiate with vendors professionally.
- Education: Associate’s degree in Accounting, Finance, or Business Administration required; Bachelor’s degree preferred.
- Organization: Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.