Job Description
We are a premier financial institution in San Jose, CA, urgently seeking a detail-oriented Accounts Payable Specialist to join our dynamic finance team. If you are a finance professional looking for a full-time opportunity where your expertise in AP processing and reconciliation is highly valued, we want to hear from you.
In this pivotal role, you will manage the company's end-to-end accounts payable lifecycle, ensuring timely payments, accurate record-keeping, and strong vendor relationships. You will play a key role in maintaining our financial health and ensuring compliance with internal controls.
Responsibilities
- Process and verify a high volume of invoices for accuracy, completeness, and compliance with company policies.
- Maintain and update vendor master files, ensuring contact information and tax IDs are current.
- Reconcile vendor statements on a monthly basis and resolve any billing discrepancies promptly.
- Prepare and submit payments via check or electronic transfer (ACH/Wire) according to payment terms.
- Assist in the month-end and year-end close processes, including accruals and financial reporting.
- Support internal departments with invoice inquiries and resolve any payment issues.
- Assist in internal and external audits by providing required documentation and explanations.
Qualifications
- 3+ years of progressive experience in Accounts Payable or a related finance function.
- Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and advanced Excel skills (Pivot Tables, VLOOKUP).
- Strong attention to detail with the ability to spot errors and discrepancies.
- Excellent verbal and written communication skills for vendor interactions.
- Ability to meet strict deadlines in a fast-paced, high-volume environment.
- Bachelor's degree in Accounting, Finance, or Business Administration is strongly preferred.