Job Description
We are seeking a highly skilled and detail-oriented Senior Payroll Specialist to join our elite finance team in Glendale, AZ. In this pivotal role, you will be responsible for the accuracy, timeliness, and compliance of our multi-state payroll operations. You will act as the subject matter expert for payroll regulations, ensuring our employees are compensated accurately while maintaining the highest standards of data security and regulatory compliance.
As a Senior Payroll Specialist, you will play a key role in process improvement, working closely with HR and Finance leadership to streamline payroll workflows and resolve complex discrepancies. If you are a results-driven professional looking for a high-impact role with a competitive salary and excellent benefits, we want to hear from you.
Responsibilities
- Oversee the end-to-end payroll processing cycle for over 500 employees, ensuring 100% accuracy in data entry and calculations.
- Maintain strict compliance with federal (FLSA), state, and local payroll tax laws and regulations.
- Prepare and file all federal and state quarterly and annual payroll tax returns, including reconciliations.
- Respond to and resolve complex employee payroll inquiries regarding payslips, deductions, tax documents, and direct deposit issues.
- Collaborate with the HR department to update employee master files, conduct audits, and resolve compensation discrepancies.
- Analyze payroll reports to identify trends, cost-saving opportunities, and areas for process improvement.
- Train and mentor junior payroll staff and cross-functional team members on payroll policies and software usage.
Qualifications
- Minimum of 3-5 years of progressive payroll experience in a corporate environment, preferably with multi-state payroll experience.
- Bachelor’s degree in Accounting, Finance, or Human Resources is strongly preferred.
- Professional certification (CPP or FPC) is a significant plus.
- In-depth knowledge of payroll tax regulations, including FLSA, ACA, and state-specific labor laws.
- Advanced proficiency in payroll software (ADP, Workday, or Paychex) and Microsoft Excel (pivot tables, v-lookups).
- Exceptional attention to detail with a high degree of integrity and the ability to handle sensitive financial information with confidentiality.
- Strong communication skills with the ability to translate complex payroll concepts clearly to non-finance stakeholders.