Job Description
Are you a detail-oriented financial professional looking for your next challenge?
Apex Financial Services is seeking a highly skilled Billing Specialist to join our growing finance team in Austin, TX. In this pivotal role, you will ensure the accuracy of our billing processes, maintain positive relationships with clients, and drive revenue operations forward.
We offer a competitive salary, comprehensive benefits package, and a collaborative work culture that values innovation and excellence.
Responsibilities
- Invoice Processing: Generate, review, and distribute accurate invoices to clients in a timely manner, ensuring all data is verified and error-free.
- Accounts Receivable (AR) Management: Monitor outstanding invoices, follow up on overdue accounts, and process payments via various methods (ACH, wire, checks).
- Reconciliation: Perform daily and monthly reconciliations of billing ledgers to ensure financial records match bank statements and customer accounts.
- Customer Support: Serve as the primary point of contact for billing inquiries, resolving disputes and answering questions regarding invoices and payment terms.
- System Management: Utilize billing software (e.g., QuickBooks, SAP, Oracle) to update customer information, adjust credit memos, and manage billing cycles.
- Reporting: Assist in the preparation of monthly billing reports and analytics to support management decision-making.
- Compliance: Ensure all billing practices comply with company policies and relevant financial regulations.
Qualifications
- Experience: Minimum of 2-3 years of experience in billing, accounts receivable, or a related financial role.
- Education: Associate’s degree in Accounting, Finance, or Business Administration required; Bachelor’s degree preferred.
- Technical Proficiency: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and experience with ERP/Billing software (e.g., QuickBooks, NetSuite, Sage).
- Attention to Detail: Exceptional ability to spot errors, spot discrepancies, and maintain high accuracy in data entry.
- Communication Skills: Strong verbal and written communication skills with the ability to explain complex billing concepts to non-finance staff.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
- Problem Solving: Proactive approach to identifying billing issues and implementing effective solutions.