Job Description
Join our dynamic finance team as a Payroll Specialist in sunny San Jose! We're seeking a detail-oriented professional to manage end-to-end payroll processing while ensuring compliance with state and federal regulations. Equipment provided includes a high-performance laptop, dual monitors, and ergonomic workstation to maximize your productivity. Enjoy competitive benefits, professional development opportunities, and a collaborative culture that values precision and growth.
Responsibilities
- Process bi-weekly payroll for 500+ employees using ADP Workforce Now
- Ensure compliance with CA labor laws, tax regulations, and internal policies
- Reconcile payroll discrepancies and resolve employee inquiries within SLAs
- Prepare and submit quarterly tax filings and year-end W-2s
- Collaborate with HR on new hire onboarding and terminations
- Generate payroll reports for finance leadership and auditors
- Maintain accurate employee records in HRIS system
Qualifications
- 3+ years payroll processing experience with multi-state operations
- ADP Workforce Now certification or equivalent proficiency
- Strong knowledge of CA wage & hour laws (DLSE) and FLSA
- Advanced Excel skills (VLOOKUP, pivot tables, macros)
- Bachelor's degree in Accounting, Finance, or related field
- Proven problem-solving abilities with audit experience
- Excellent communication skills for stakeholder interactions
- Detail-oriented with 0% error tolerance in payroll processing