Job Description
Are you an experienced Payroll Specialist looking for a stable opportunity in Madison, WI? We are seeking a detail-oriented professional to join our growing finance team. We are committed to our employees' well-being and offer a competitive benefits package in a collaborative environment.
Key Highlights:
- Weekly Pay: Enjoy the peace of mind of being paid on a consistent weekly schedule.
- Modern office space located in downtown Madison.
- Opportunity for professional growth within the organization.
As the Payroll Specialist, you will be the bridge between our employees and their compensation, ensuring accuracy, compliance, and satisfaction.
Responsibilities
- Process and run weekly payroll for all employees using ADP Workforce Now, ensuring accurate tax calculations and deductions.
- Prepare and file monthly and quarterly federal, state, and local payroll tax returns (Form 941, W-2s, W-3s).
- Respond to employee inquiries regarding pay stubs, direct deposits, time off balances, and payroll deductions in a timely and professional manner.
- Reconcile payroll bank accounts and prepare necessary journal entries for the general ledger.
- Ensure strict compliance with FLSA regulations, FICA, and state-specific wage and hour laws.
- Assist in the annual review of compensation structures and bonus calculations.
Qualifications
- Minimum of 3-5 years of hands-on experience in payroll processing, preferably within a mid-sized company.
- Proficient in payroll software (ADP, Paychex, or QuickBooks) and Microsoft Excel (VLOOKUP, Pivot Tables).
- Strong working knowledge of payroll tax laws, FLSA, and compliance requirements in Wisconsin and across the US.
- Exceptional attention to detail with the ability to detect errors before they are finalized.
- High level of integrity and discretion when handling sensitive financial data.
- Strong verbal and written communication skills.