Job Description
Join our dynamic finance team as a Payroll Specialist and become the backbone of employee satisfaction through precise payroll processing. We're seeking a detail-oriented professional to manage end-to-end payroll operations for 500+ employees across multiple states. In this pivotal role, you'll leverage cutting-edge payroll systems to ensure compliance with federal, state, and local regulations while delivering exceptional service to our workforce.
Responsibilities
- Process bi-weekly multi-state payroll for 500+ employees using ADP Workforce Now
- Manage time and attendance systems, reconciling discrepancies with department managers
- Ensure compliance with FLSA, CA labor laws, and IRS regulations (Form 940/941)
- Administer garnishments, deductions, and benefits deductions with 100% accuracy
- Prepare payroll reports for executive leadership and external auditors
- Act as primary contact for payroll inquiries, resolving issues within SLAs
- Coordinate year-end processing including W-2 distribution and 1099 preparation
Qualifications
- 5+ years of multi-state payroll processing experience
- ADP Workforce Now certification or equivalent enterprise system expertise
- Deep knowledge of CA payroll regulations and federal tax compliance
- Proficiency in Excel (VLOOKUP, PivotTables) and payroll reporting tools
- Proven ability to manage confidential employee data with discretion
- Bachelor's degree in Accounting, Finance, or related field
- PHR or CPP certification preferred