Job Description
We are seeking a highly organized and detail-oriented Part-Time Accounts Payable Specialist to join our finance team in San Jose, CA. This is a direct-hire position offering a competitive hourly rate and a flexible schedule. If you are an experienced AP professional looking for a role that offers stability and professional growth, we want to hear from you.
About the Role
In this key role, you will be responsible for the full cycle of Accounts Payable operations, ensuring accuracy and timely processing of invoices. You will work closely with our vendors and internal departments to maintain strong financial records.
Responsibilities
- Process and verify a high volume of invoices for accuracy and completeness, ensuring they are coded correctly to the appropriate general ledger accounts.
- Prepare and issue payments to vendors via check, ACH, or wire transfer in a timely manner.
- Reconcile vendor statements and resolve any discrepancies or inquiries promptly.
- Maintain and update the fixed asset register and perform periodic account reconciliations.
- Assist with month-end and year-end close processes, including accruals and adjustments.
- Respond to vendor inquiries regarding invoices and payment status in a professional manner.
- Organize and file financial documents and records for audit purposes.
Qualifications
- Minimum of 2 years of experience in Accounts Payable or a related financial role.
- Proficiency in accounting software (e.g., QuickBooks, Sage, NetSuite) and Microsoft Excel (VLOOKUP, Pivot Tables).
- Strong attention to detail and the ability to spot errors in financial data.
- Excellent communication skills, both written and verbal.
- Ability to work independently and manage time effectively in a part-time capacity.
- High school diploma or equivalent required; Associate’s degree in Accounting or Finance is a plus.