Job Description
Are you an organized and detail-oriented finance professional looking for a flexible work-life balance? Apex Financial Partners is seeking a dedicated Part-Time Accounts Payable Specialist to join our dynamic team in San Jose. This is a Direct Hire opportunity offering a competitive hourly rate and the chance to make a significant impact on our financial operations from a part-time capacity.
As a part of our finance department, you will be responsible for managing the end-to-end accounts payable process, ensuring accuracy and timely payments to our valued vendors. If you thrive in a fast-paced environment and possess a keen eye for detail, we want to hear from you.
Why Join Us?
- Direct Hire Position (No temp agencies)
- Part-Time Schedule (20-25 hours per week)
- Competitive Pay ($22.00 - $28.00/hr)
- Collaborative and Professional Culture
Responsibilities
- Invoice Processing: Accurately receive, review, and process incoming invoices in a timely manner, verifying accuracy of amounts, dates, and coding.
- Vendor Relations: Communicate with vendors regarding payment status, resolving discrepancies, and answering inquiries professionally.
- Data Entry & Reconciliation: Perform daily data entry into our accounting software, ensuring all transactions are recorded correctly and bank reconciliations are maintained.
- Expense Management: Assist in the management of employee expense reports and reimbursements, ensuring compliance with company policies.
- Reporting: Assist in preparing monthly AP reports and maintaining organized filing systems for both physical and electronic records.
- System Management: Maintain and update vendor master files and ensure tax compliance (e.g., W9s, 1099s).
Qualifications
- Experience: Minimum of 2-3 years of experience in Accounts Payable or General Accounting.
- Software Proficiency: Strong proficiency in accounting software (e.g., QuickBooks, Xero, NetSuite) and Microsoft Excel (pivot tables, VLOOKUP).
- Attention to Detail: Exceptional ability to spot errors and maintain high levels of accuracy in data entry.
- Communication: Excellent verbal and written communication skills for interacting with vendors and internal departments.
- Organization: Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Education: Associate degree in Accounting, Finance, or related field preferred; high school diploma required.