Job Description
We are seeking a highly organized and detail-oriented Part-Time Accounts Payable Specialist to join our dynamic finance team in Chicago. In this role, you will be the gatekeeper of our outgoing cash flow, ensuring that all vendor transactions are processed accurately and efficiently. If you have a strong background in financial operations and are looking for a flexible, professional environment, we encourage you to apply.
Why Join Us?
- Competitive hourly rate between $18.00 and $25.00.
- Flexible part-time schedule (20-25 hours per week).
- Opportunity to work with modern accounting software.
- Professional development in a supportive team culture.
Responsibilities
- Invoice Processing: Review, verify, and code invoices for accuracy, ensuring they match purchase orders and receipts before approval.
- Payment Management: Process payments via ACH, wire transfers, and checks while adhering to strict payment terms and internal controls.
- Vendor Relations: Act as the primary point of contact for vendor inquiries regarding payment status, discrepancies, and account information.
- Reconciliation: Reconcile vendor statements on a monthly basis and resolve any outstanding differences or errors.
- General Ledger Support: Assist in maintaining the AP sub-ledger and support month-end close activities and financial reporting.
- System Management: Utilize accounting software (e.g., QuickBooks, NetSuite, or Sage) to input data and generate reports.
- Policy Compliance: Ensure all AP activities comply with company policies and relevant financial regulations.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Accounting, Finance, or a related field is preferred.
- Experience: Minimum of 2 years of hands-on experience in Accounts Payable or general accounting functions.
- Software Proficiency: Must be proficient in AP software (QuickBooks, Xero, NetSuite) and Microsoft Office Suite, specifically Excel.
- Attention to Detail: Exceptional ability to spot errors, verify data integrity, and maintain organized records.
- Communication: Strong verbal and written communication skills for interacting with vendors and internal departments.
- Work Style: Ability to work independently in a remote or hybrid setting with strict adherence to deadlines.