Job Description
Welcome to Apex Financial Solutions, a premier financial services firm dedicated to empowering businesses with streamlined fiscal operations. We are currently seeking a motivated Junior Accounts Payable Specialist to join our dynamic team in the heart of New York City.
This is a fantastic entry-level opportunity for individuals looking to launch a career in accounting and finance. You will work closely with our senior finance team to ensure the accuracy of our financial records, manage vendor relationships, and contribute to the smooth operation of our accounts payable department.
If you possess a keen eye for detail and a passion for numbers, we want to hear from you.
Responsibilities
- Invoice Processing: Accurately review, verify, and process incoming vendor invoices in compliance with company policies.
- Data Entry: Perform high-volume data entry into our financial management system with a focus on zero errors.
- Vendor Relations: Serve as the primary point of contact for vendor inquiries regarding billing discrepancies, payments, and statements.
- Reconciliation: Reconcile vendor statements to the general ledger and resolve any outstanding differences.
- Reporting: Assist in the preparation of month-end and year-end closing reports and trial balances.
- Payment Execution: Prepare and schedule weekly and monthly ACH and check payments to vendors.
- File Maintenance: Maintain organized and up-to-date physical and digital filing systems for all financial documents.
Qualifications
- Education: High School Diploma or GED required; Associate’s or Bachelor’s degree in Accounting, Finance, or Business is preferred.
- Experience: 0-2 years of experience in an administrative or finance role is a plus, but we are willing to train the right candidate with strong potential.
- Technical Skills: Proficiency in Microsoft Office Suite, particularly Excel (VLOOKUP, Pivot Tables). Experience with accounting software (e.g., QuickBooks, SAP, NetSuite) is a strong asset.
- Soft Skills: Exceptional attention to detail and high level of accuracy. Strong organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Communication: Excellent written and verbal communication skills with the ability to interact professionally with vendors and internal stakeholders.
- Integrity: Demonstrated ability to handle sensitive financial information with discretion and confidentiality.