Job Description
Are you an organized financial professional looking for stability and growth? Apex Pay Systems is seeking a dedicated Accounts Payable Specialist to join our high-performing finance team in Seattle. We offer a competitive salary, comprehensive benefits, and the unique advantage of weekly pay to help you manage your finances with confidence.
In this role, you will be the backbone of our vendor relationships and financial accuracy. You will manage the full cycle of accounts payable, ensuring timely payments and maintaining meticulous records. If you have a keen eye for detail and thrive in a modern, collaborative office environment, we want to hear from you.
Why Join Us?
- Weekly Pay Cycle: Get paid every week, not just bi-weekly or monthly.
- Modern Environment: Work in a sleek, downtown Seattle office with a supportive team culture.
- Professional Development: Access to training and certification programs.
Responsibilities
- Process and verify vendor invoices for accuracy, completeness, and compliance with company policies.
- Reconcile accounts payable statements and resolve any discrepancies or billing errors promptly.
- Enter and maintain accurate financial data into the ERP system and general ledger.
- Communicate with vendors regarding payment status, inquiries, and terms to ensure smooth transactions.
- Assist with the month-end close process, including accruals and reconciliation of sub-ledgers.
- Review and audit expense reports submitted by employees for approval.
- Prepare and distribute monthly financial reports as required by management.
Qualifications
- 1-3 years of verifiable experience in Accounts Payable or general accounting.
- Proficiency in Microsoft Office Suite, particularly Excel (pivot tables, VLOOKUP), and accounting software (QuickBooks, SAP, or NetSuite).
- Strong understanding of AP workflows, including 3-way matching and invoice coding.
- Excellent attention to detail with the ability to spot errors and prevent fraud.
- Strong verbal and written communication skills for vendor interaction.
- High school diploma or equivalent; Associate degree in Accounting or Finance is preferred.