Job Description
Are you a detail-oriented finance professional seeking a rewarding career with competitive weekly compensation? Apex Financial Solutions is looking for a highly skilled Accounts Payable Specialist to join our dynamic team in San Jose, California. In this pivotal role, you will ensure the timely and accurate processing of invoices while maintaining strong vendor relationships. We offer a collaborative environment, opportunities for growth, and a commitment to employee well-being.
Why Join Us?
- Weekly Pay Cycle: Get paid on time, every time.
- Modern Benefits: Comprehensive health, dental, and vision insurance.
- Professional Development: Access to industry-leading training and certification programs.
- Flexible Schedule: Hybrid work model available.
Role Overview
As our Accounts Payable Specialist, you will be the gatekeeper of our financial accuracy. You will manage the full cycle of accounts payable operations, ensuring compliance with company policies and accounting standards.
Responsibilities
- Invoice Processing: Review, verify, and accurately code incoming invoices in the ERP system (NetSuite/QuickBooks) according to vendor contracts and approval hierarchies.
- Payment Execution: Process payments via ACH, wire transfers, and checks to ensure timely settlement of liabilities.
- Vendor Management: Serve as the primary point of contact for vendor inquiries, resolving discrepancies and maintaining up-to-date vendor master files.
- Reconciliation: Perform monthly reconciliations of accounts payable sub-ledgers to ensure accuracy and identify variances.
- Reporting: Assist in month-end and year-end close processes by preparing necessary schedules and reports for the Finance Manager.
- Policy Adherence: Ensure compliance with internal controls, audit requirements, and financial regulations.
Qualifications
- Education: Associate degree in Accounting, Finance, or Business Administration required; Bachelor's degree preferred.
- Experience: Minimum of 2-3 years of hands-on experience in Accounts Payable or a similar finance role.
- Technical Skills: Proficiency with accounting software (NetSuite, QuickBooks, SAP, or Oracle) and Microsoft Excel (VLOOKUP, Pivot Tables).
- Attention to Detail: Exceptional ability to spot errors, manage large volumes of data, and maintain high data integrity.
- Communication: Strong verbal and written communication skills with the ability to interact professionally with vendors and internal stakeholders.
- Organization: Ability to prioritize tasks effectively in a fast-paced environment.