Job Description
We are looking for a dedicated and meticulous Accounts Payable Specialist to join our finance team. In this pivotal role, you will manage the end-to-end processing of vendor invoices and payments, ensuring our financial operations run smoothly during our critical weekend operations.
At Pacific Coast Financial Solutions, we value accuracy and efficiency. This position offers a fantastic opportunity for finance professionals who prefer a structured environment and the flexibility of weekend hours to focus on high-impact accounting tasks without the typical Monday-Friday office rush.
Responsibilities
- Process and code high-volume vendor invoices for accuracy and compliance with company policies.
- Reconcile accounts payable statements and resolve billing discrepancies with vendors in a timely manner.
- Prepare and issue weekly payments via ACH, wire transfer, or check.
- Maintain and organize the AP file system, including digital and physical records.
- Assist with month-end close procedures, including accruals and adjustments.
- Respond to vendor inquiries regarding invoice status and payment schedules.
Qualifications
- Minimum of 2-3 years of experience in Accounts Payable or general accounting.
- Must be available to work the Weekend Shift (Saturday and/or Sunday).
- Proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and accounting software (e.g., NetSuite, QuickBooks, or SAP).
- Strong understanding of AP workflows, including 3-way matching and accrual accounting.
- Excellent verbal and written communication skills.
- High school diploma or equivalent; Associate degree in Accounting or Finance preferred.