Job Description
Apex Finance Solutions is a rapidly growing financial consultancy seeking a detail-oriented Accounts Payable Specialist to join our fully remote team. Based in Los Angeles, CA, this role is critical to our operations, ensuring the timely and accurate processing of invoices and the maintenance of healthy vendor relationships.
We pride ourselves on a culture of transparency, efficiency, and innovation. As a key member of our finance team, you will have the opportunity to work with cutting-edge accounting software and contribute directly to the company's financial stability.
Responsibilities
- Process and verify vendor invoices for accuracy, completeness, and authorization before posting payments.
- Reconcile vendor statements and investigate and resolve any discrepancies or billing errors promptly.
- Maintain organized digital and physical files for all vendor contracts and payment records.
- Prepare monthly, quarterly, and annual financial reports and analysis as required.
- Assist with the month-end and year-end closing processes, ensuring all AP accounts are reconciled.
- Communicate effectively with vendors regarding payment schedules, status updates, and any invoice inquiries.
Qualifications
- Minimum of 2-3 years of hands-on experience in Accounts Payable or a similar financial function.
- Proficiency in accounting software such as QuickBooks, NetSuite, or Xero.
- Advanced proficiency in Microsoft Excel (including VLOOKUP, Pivot Tables, and Macros).
- Strong working knowledge of GAAP and basic accounting principles.
- Excellent organizational skills with a proven track record of attention to detail.
- Demonstrated ability to work independently in a remote environment and meet strict deadlines.