Job Description
We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our dynamic finance team in San Francisco. This is a critical role that requires a dedicated professional to manage our accounts payable operations during our high-volume night shift.
As a Night Shift AP Specialist, you will play a vital role in ensuring our vendors are paid accurately and on time, maintaining strong cash flow management, and supporting the operational efficiency of our organization. If you thrive in a fast-paced environment and have a passion for numbers, we want to hear from you.
Why Join Us?
- Night Shift Premium: Competitive pay with shift differentials.
- Benefits Package: Comprehensive medical, dental, and vision insurance.
- Growth Opportunities: Clear pathway for career advancement within a stable industry leader.
Apply today to become a key part of our financial success story!
Responsibilities
- Process and verify high-volume invoices for accuracy, completeness, and compliance with company policies and accounting standards.
- Reconcile vendor statements and resolve any discrepancies or billing issues in a timely manner.
- Prepare and issue payments via ACH, wire transfer, or check, ensuring all approvals are obtained.
- Maintain and organize the AP filing system, both physical and electronic, ensuring easy retrieval of records.
- Assist with month-end and year-end close processes, including accruals and reconciliation of open items.
- Respond to vendor inquiries regarding invoice status and payment terms professionally and efficiently.
- Utilize accounting software (e.g., NetSuite, SAP, or QuickBooks) to update financial records and generate reports.
Qualifications
- Minimum of 2-3 years of direct experience in Accounts Payable or a related financial role.
- Proficiency with accounting software and ERP systems (experience with NetSuite or SAP is a strong plus).
- Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, formulas).
- Strong attention to detail and the ability to spot errors in data entry.
- Excellent time management skills with the ability to prioritize tasks effectively during night shifts.
- Strong verbal and written communication skills for interacting with vendors and internal stakeholders.
- Must be available to work the night shift schedule (e.g., 10:00 PM - 6:00 AM).