Job Description
Are you a detail-oriented financial professional looking for an immediate opportunity to make an impact? Prestige Group LLC is seeking a highly skilled Accounts Payable Specialist to join our dynamic finance team in the heart of Philadelphia. We offer a competitive benefits package, a collaborative work environment, and the chance to work with a leading industry player.
We are looking for a proactive individual who excels in fast-paced settings and can ensure our vendor relationships remain strong through accurate and timely processing.
Responsibilities
- Invoice Processing: Accurately receive, code, and process a high volume of invoices in a timely manner to ensure timely vendor payments.
- Vendor Communication: Serve as the primary point of contact for vendors regarding billing inquiries, discrepancies, and payment status.
- Reconciliation: Perform monthly reconciliations of accounts payable ledgers and bank statements to ensure data accuracy.
- System Management: Maintain and update the AP system (e.g., QuickBooks, SAP, or Oracle) with current vendor information and transaction details.
- Reporting: Assist in month-end close procedures by preparing necessary reports and adjusting entries.
- Expense Management: Review and approve employee expense reports and credit card statements for compliance with company policy.
- Documentation: File and organize all supporting documentation for audit trails and internal record-keeping.
Qualifications
- Experience: Minimum of 2-3 years of progressive experience in Accounts Payable or general accounting.
- Software Proficiency: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and experience with accounting software (QuickBooks, Sage, or NetSuite).
- Attention to Detail: Exceptional attention to detail with the ability to spot errors and resolve discrepancies efficiently.
- Communication: Strong verbal and written communication skills for effective vendor interaction.
- Organization: Excellent organizational skills with the ability to prioritize tasks and meet strict deadlines.
- Education: Associate degree or Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Integrity: Demonstrated ability to maintain confidentiality and handle sensitive financial data.