Job Description
We are seeking a highly detail-oriented Accounts Payable Specialist to join our dynamic finance team in Philadelphia, PA. This is an immediate hire opportunity for a proactive professional who excels in a fast-paced environment and is looking to make an immediate impact. At Apex Financial Solutions, we value accuracy, efficiency, and strong vendor relationships.
In this role, you will be responsible for managing the full cycle of accounts payable, ensuring compliance with company policies and GAAP standards. You will play a crucial role in maintaining our cash flow and supporting month-end close processes.
Responsibilities
- Invoice Processing: Accurately and timely process high-volume invoices, ensuring all necessary documentation and approvals are attached.
- 3-Way Matching: Perform rigorous 3-way matching of purchase orders, receiving reports, and vendor invoices to prevent duplicate payments and errors.
- Vendor Management: Serve as the primary point of contact for vendor inquiries, resolve billing discrepancies, and maintain up-to-date vendor information in our ERP system.
- Reconciliation: Reconcile vendor statements monthly and investigate and resolve any variances or outstanding balances.
- Reporting: Assist in the preparation of AP reports, aging analysis, and accruals for the monthly financial close.
- Process Improvement: Identify opportunities to streamline AP processes and recommend best practices to enhance operational efficiency.
Qualifications
- Experience: Minimum of 3-5 years of progressive experience in Accounts Payable.
- Software Proficiency: Strong working knowledge of AP software (e.g., SAP, Oracle, NetSuite, or QuickBooks) and advanced Microsoft Excel skills (VLOOKUP, Pivot Tables).
- Education: Associate degree in Accounting, Finance, or Business Administration required; Bachelor’s degree preferred.
- Attention to Detail: Exceptional accuracy and ability to spot errors in complex data sets.
- Communication: Excellent verbal and written communication skills with the ability to negotiate and resolve issues with vendors.
- Organization: Ability to prioritize tasks effectively and manage multiple deadlines in a high-volume setting.