Job Description
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our growing finance department in San Jose, CA. This is a Direct Hire opportunity offering long-term stability and career growth within a dynamic organization.
As a key member of the AP team, you will play a critical role in ensuring our financial operations run smoothly, managing vendor relationships, and maintaining accurate financial records.
Responsibilities
- Process and verify invoices for accuracy, completeness, and compliance with company policies.
- Maintain and update the vendor master file, ensuring all data is current and accurate.
- Reconcile vendor statements and resolve billing discrepancies promptly.
- Assist with month-end close procedures and financial reporting.
- Communicate effectively with vendors and internal departments regarding payment status and inquiries.
- Prepare and distribute check runs and electronic payments (ACH/Wire).
- Perform periodic audits of the AP files to ensure internal controls are met.
Qualifications
- Minimum of 2-3 years of verifiable experience in full-cycle Accounts Payable.
- Proficiency in accounting software (e.g., NetSuite, QuickBooks, SAP) or ERP systems.
- Strong Excel skills including VLOOKUP, Pivot Tables, and data entry accuracy.
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
- Exceptional attention to detail and organizational skills.
- Ability to meet tight deadlines and prioritize tasks in a fast-paced environment.