Job Description
Join a dynamic team in San Jose with a competitive Sign-On Bonus! Apex Financial Systems is seeking a highly skilled Payroll Specialist to join our growing HR department. In this pivotal role, you will ensure the accurate and timely processing of payroll for all employees while maintaining strict compliance with federal and state regulations.
We offer a comprehensive benefits package, a collaborative work environment, and the opportunity to make a significant impact on our workforce.
Responsibilities
- Process weekly and bi-weekly payroll cycles accurately using [ADP/Workday] to ensure employees are paid on time.
- Ensure full compliance with California state labor laws, including wage and hour regulations, tax filings, and reporting requirements.
- Administer employee benefits programs, including open enrollment, health insurance, and 401(k) plan management.
- Act as the primary point of contact for employee payroll inquiries regarding deductions, tax documents (W-2/W-4), and pay stubs.
- Reconcile payroll data, tax liabilities, and general ledger accounts on a monthly basis.
- Collaborate with the HR team to update employee information and resolve discrepancies in timekeeping data.
Qualifications
- Minimum of 3 years of hands-on payroll processing experience, with specific experience in California labor laws.
- Proficiency in payroll software such as ADP Workforce Now, Paychex, or Ceridian Dayforce.
- Strong knowledge of payroll tax regulations, including FICA, FUTA, SUTA, and CA-specific requirements.
- Excellent attention to detail and strong organizational skills to manage high volumes of data.
- Proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and experience with HRIS systems.
- Associate degree in Accounting, Finance, or Human Resources; Bachelor’s degree preferred.