Job Description
Apex Financial Solutions is a dynamic and fast-paced finance firm located in the heart of downtown Chicago. We are currently seeking a highly organized and detail-oriented Senior Accounts Payable Specialist to join our high-performing team.
In this pivotal role, you will be responsible for the end-to-end management of the accounts payable function, ensuring accurate and timely processing of vendor invoices. You will work closely with vendors and internal departments to resolve discrepancies and support the company's month-end close procedures. If you are an AP professional looking for a challenging opportunity with a company that values precision and growth, we encourage you to apply.
Responsibilities
- Process and verify high-volume invoices (PO and Non-PO) with a high degree of accuracy and timeliness.
- Reconcile vendor statements monthly and investigate and resolve any billing discrepancies or errors.
- Manage the 1099 process, including the collection of W-9s and annual filing preparation.
- Assist with month-end close activities, including accruals, adjustments, and variance analysis.
- Collaborate with department heads to resolve payment issues and answer vendor inquiries promptly.
- Maintain accurate vendor master data and ensure all audit trails are complete.
- Utilize AP automation software to streamline workflows and improve efficiency.
Qualifications
- Minimum of 3-5 years of progressive experience in Accounts Payable or a related financial role.
- Proficiency with ERP systems (SAP, NetSuite, or Oracle experience preferred).
- Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, and Index/Match functions).
- Strong working knowledge of GAAP and generally accepted accounting principles.
- Exceptional attention to detail and the ability to prioritize multiple tasks in a fast-paced environment.
- Excellent verbal and written communication skills for vendor interaction.
- Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration is a plus.