Job Description
About Apex Financial Solutions
We are a dynamic, forward-thinking financial services firm based in the heart of Los Angeles. We are dedicated to providing top-tier financial management solutions to a diverse portfolio of clients. As we continue to expand our operations, we are seeking a highly organized and detail-oriented Senior Accounts Payable Specialist to join our finance team.
The Role
In this pivotal role, you will be the guardian of our cash flow, ensuring that vendor relationships are maintained and financial records are accurate. You will lead the AP department in streamlining processes, reducing errors, and implementing best practices for efficiency.
Why Join Us?
- Competitive compensation and comprehensive benefits package.
- Work in a collaborative, modern office environment in Downtown LA.
- Opportunity for professional growth and leadership development.
Responsibilities
- Manage the full-cycle accounts payable process, including invoice verification, coding, and processing of payments via ACH and checks.
- Review and resolve vendor discrepancies and outstanding balances to ensure timely payment.
- Partner with the procurement team to address invoice exceptions and resolve billing issues efficiently.
- Perform monthly bank reconciliations and maintain accurate AP sub-ledgers.
- Assist in the month-end and year-end close procedures, ensuring all accruals and adjustments are recorded correctly.
- Maintain and update the vendor master file, ensuring data accuracy and compliance with internal controls.
- Train and mentor junior AP staff members on policies and procedures.
Qualifications
- Minimum of 4+ years of experience in Accounts Payable, preferably within a corporate or finance environment.
- Proficiency in accounting software such as SAP, NetSuite, QuickBooks, or Oracle; experience with ERP systems preferred.
- Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, macros) is required.
- Strong understanding of GAAP and internal control policies.
- Exceptional attention to detail with a commitment to accuracy in data entry and reconciliation.
- Excellent communication skills, both written and verbal, for effective vendor and internal communication.
- Bachelor’s degree in Accounting, Finance, or a related field is strongly preferred.