Job Description
Are you a detail-oriented professional with a passion for numbers? Fort Wayne Financial Services is seeking a dedicated Payroll Specialist to join our growing team. In this pivotal role, you will ensure our employees are paid accurately and on time while maintaining strict compliance with federal and state regulations.
At Fort Wayne Financial Services, we pride ourselves on our collaborative culture and commitment to employee growth. If you are looking for a stable, rewarding career in finance with a company that values precision and integrity, we want to meet you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Modern, inclusive work environment in the heart of Fort Wayne.
- Opportunities for professional development and career advancement.
- Reliable schedule with a focus on work-life balance.
What You’ll Do:
- Manage the full-cycle payroll process, including processing, verification, and distribution, ensuring accuracy for all employees.
- Administer timekeeping systems and troubleshoot time entry discrepancies to ensure data integrity.
- Prepare and file necessary federal, state, and local payroll tax reports and returns (W-2s, 940s, etc.) on a timely basis.
- Respond to employee inquiries regarding paychecks, deductions, and tax documents with professionalism and efficiency.
- Collaborate with the HR team to maintain accurate personnel files and ensure compliance with labor laws.
- Process commission and bonus payments accurately according to company policy.
Qualifications:
- High school diploma or GED required; Associate degree in Accounting, Finance, or Human Resources is preferred.
- Minimum of 3 years of hands-on experience in payroll processing.
- Proficiency with payroll software (ADP, Paychex, or similar) is required.
- Strong working knowledge of federal and state payroll tax regulations (FLSA, FICA, Unemployment Insurance).
- Excellent attention to detail and strong organizational skills.
- Ability to handle sensitive financial information with strict confidentiality.
- Strong communication skills with the ability to explain complex payroll concepts to non-financial staff.
Responsibilities
- Execute bi-weekly and monthly payroll processing using [System Name] with 100% accuracy.
- Ensure strict compliance with federal, state, and local tax regulations and FLSA guidelines.
- Manage timekeeping data, resolve discrepancies, and audit time logs.
- Prepare and file federal, state, and local tax filings and payroll tax returns.
- Act as the primary point of contact for employee payroll inquiries and concerns.
- Collaborate with the HR team to update employee data and maintain personnel records.
- Process garnishments, benefits deductions, and commission payments accurately.
Qualifications
- Associate degree in Accounting, Finance, or a related field preferred.
- 3+ years of proven experience in payroll administration.
- Advanced proficiency with ADP, Ceridian, or similar payroll platforms.
- Deep understanding of payroll tax laws, reporting, and compliance standards.
- Strong analytical skills with a high degree of accuracy.
- Excellent verbal and written communication skills.
- Ability to work independently and meet tight deadlines.