Job Description
Apex Financial Services is looking for a highly organized and detail-oriented Payroll Specialist to join our Oakland team. We offer a competitive benefits package and a supportive culture that values work-life balance through flexible scheduling options.
In this pivotal role, you will oversee the complete payroll lifecycle, ensuring our employees are compensated accurately and on time. You will serve as the primary point of contact for payroll-related inquiries and ensure full compliance with complex California and federal regulations.
Key Highlights:
- Flexible hours to accommodate your personal schedule.
- State-of-the-art payroll software and tools provided.
- Opportunity to work with a diverse and growing team.
Responsibilities
- Manage end-to-end payroll processing for a multi-state workforce, ensuring accuracy and timely delivery every pay cycle.
- Prepare and file all necessary payroll tax reports (e.g., FTB, FUTA, SUI) and ensure strict adherence to CA labor laws.
- Administer employee benefits deductions, garnishments, and 401(k) contributions with precision.
- Review and audit timecards, leave balances, and pay adjustments to resolve discrepancies.
- Respond professionally to employee payroll questions and resolve any issues immediately.
- Maintain accurate payroll records and documentation for internal and external audits.
- Collaborate with the HR and Finance departments to update compensation structures and payroll policies.
Qualifications
- 3-5+ years of professional experience in payroll processing or a related finance role.
- Deep understanding of California wage and hour laws, tax regulations, and payroll compliance.
- Proficiency in payroll systems (e.g., ADP Workforce Now, Gusto, Paychex) and advanced Excel skills.
- Strong attention to detail with the ability to handle sensitive financial data with confidentiality.
- Excellent verbal and written communication skills for employee interactions.
- Bachelor’s degree in Accounting, Finance, or HR is preferred; relevant certification (e.g., CPP) is a plus.