Job Description
Join Our Dynamic Finance Team in San Francisco
We are Apex Financial Solutions, a leading fintech firm in the heart of San Francisco, seeking a meticulous and detail-oriented Payroll Specialist to join our rapidly growing team. If you are an expert in payroll compliance, data accuracy, and employee satisfaction, we want to hear from you.
At Apex, we pride ourselves on a modern, inclusive culture where your contributions directly impact the financial health of our employees. You will play a crucial role in ensuring our team is paid accurately and on time, while navigating complex regulatory requirements with ease.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Flexible work arrangements and hybrid office options in downtown SF.
- Professional development and continuous learning opportunities.
- Collaborative and forward-thinking work environment.
Responsibilities
- Process semi-monthly payroll for over 200+ employees using ADP Workforce Now, ensuring accuracy and timeliness.
- Maintain and update employee records, including tax forms (W-4, I-9) and banking information for direct deposit.
- Calculate and process commissions, bonuses, and overtime pay in compliance with local, state, and federal regulations.
- Prepare and file quarterly and annual payroll tax reports (941, state returns) and handle year-end W-2 statements.
- Respond to payroll-related inquiries from employees and resolve discrepancies or issues promptly.
- Collaborate with the HR department to ensure seamless integration of new hires and offboarding processes.
- Assist in the annual audit preparation by providing detailed payroll reports and documentation.
Qualifications
- Minimum of 3-5 years of hands-on payroll processing experience.
- Proven expertise in ADP Workforce Now or similar payroll platforms (e.g., Gusto, Paychex).
- Strong working knowledge of FLSA regulations, California state labor laws, and federal tax requirements.
- Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and ability to create complex spreadsheets.
- Excellent attention to detail with the ability to detect errors in large datasets.
- Strong communication skills, both written and verbal, with a customer-service-oriented mindset.
- Associate degree in Accounting, Finance, or related field (Bachelor's degree preferred).