Job Description
Are you a detail-oriented professional looking to make a significant impact in finance? East Bay Payroll Solutions is seeking a dedicated and highly organized Payroll Clerk to join our growing team in Oakland, CA.
We pride ourselves on accuracy, compliance, and fostering a positive employee experience. In this pivotal role, you will ensure that our diverse team members are paid accurately and on time, handling complex payroll calculations while maintaining strict confidentiality.
Join a modern, collaborative environment where your expertise in payroll operations will drive efficiency and trust within the organization.
Why Join Us?
• Competitive salary and comprehensive benefits package.
• Professional development opportunities and mentorship.
• A supportive, inclusive company culture.
Responsibilities
- Process weekly and bi-weekly payroll using ADP or Paychex systems with 100% accuracy.
- Prepare, verify, and distribute W-2 forms, pay stubs, and year-end tax documents to all employees.
- Reconcile payroll discrepancies, resolve timekeeping errors, and investigate payroll inquiries.
- Maintain accurate, up-to-date payroll records, files, and audit trails.
- Assist with year-end tax reporting, W-4 verifications, and state tax filings.
- Communicate complex payroll information clearly to HR, management, and staff.
- Ensure strict compliance with federal, state, and local labor laws, including FLSA.
Qualifications
- High school diploma or GED required; Associate’s degree in Accounting, Finance, or Human Resources is preferred.
- Minimum of 2 years of proven experience in payroll processing or a related administrative role.
- Proficiency in payroll software (ADP, Paychex, QuickBooks, or Workday) is essential.
- Strong working knowledge of FLSA regulations and California labor laws.
- Advanced proficiency in Microsoft Excel (including VLOOKUP, Pivot Tables, and formulas).
- Exceptional attention to detail with strong analytical problem-solving skills.
- Excellent interpersonal skills and the ability to handle sensitive information with discretion.