Job Description
Join a Leading Finance Team in Los Angeles
Apex Financial Solutions is seeking a highly organized and detail-oriented Part-Time Accounts Payable Specialist to support our growing operations. If you excel at numbers, enjoy streamlining processes, and are looking for a flexible schedule, we want to hear from you.
In this role, you will be the backbone of our procurement process, ensuring that vendors are paid accurately and on time while maintaining strict internal controls. We pride ourselves on a collaborative culture and offer a competitive compensation package for the right candidate.
What You Will Do:
- Manage Invoices: Receive, verify, and code invoices for payment, ensuring all supporting documentation is accurate and complete.
- Vendor Relations: Act as the primary point of contact for vendor inquiries regarding billing and payment status, resolving discrepancies professionally.
- Reconciliation: Perform daily and weekly reconciliation of the AP sub-ledger to ensure all transactions are accounted for.
- Reporting: Assist in preparing monthly aging reports and accrual schedules for the Finance Manager.
- Process Improvement: Identify opportunities to streamline AP workflows and suggest improvements to reduce errors.
Apply today to join our dynamic team!
Responsibilities
- Review and process invoices (e.g., A/P, B2B) to ensure accuracy and compliance with company policies.
- Enter data into the accounting system (QuickBooks or Sage) and verify tax calculations and coding.
- Communicate with vendors regarding payment schedules, missing invoices, and account status updates.
- Reconcile vendor statements and investigate and resolve any outstanding balances or discrepancies.
- Assist with the month-end close process, including preparing accruals and adjusting entries.
- Maintain organized digital and physical filing systems for all financial documentation.
- Support the Finance team with ad-hoc reporting and administrative tasks as needed.
Qualifications
- High school diploma or GED required; Associate’s degree in Accounting or Finance is preferred.
- Minimum of 1-2 years of direct experience in Accounts Payable or a related finance role.
- Proficiency in Microsoft Excel (VLOOKUP, pivot tables) and AP software (QuickBooks, Xero, or Sage).
- Strong attention to detail with the ability to spot errors and rectify them quickly.
- Excellent communication skills, both written and verbal, for interacting with external vendors.
- Ability to work independently and manage time effectively in a part-time capacity.
- Knowledge of GAAP and basic accounting principles is a plus.