Job Description
We are seeking a detail-oriented and proactive Payroll Specialist to join our growing finance team in Indianapolis, IN. This is an Immediate Hire opportunity for a professional who takes pride in accuracy and compliance. You will play a critical role in ensuring our employees are paid accurately and on time while managing complex payroll tax filings.
At Apex Financial Solutions, we offer a dynamic work culture, competitive benefits, and the chance to make a significant impact on our organization’s financial health.
Responsibilities
- Process bi-weekly and monthly payroll for all employees using ADP Workforce Now, ensuring 100% accuracy and timeliness.
- Manage the full payroll lifecycle, including timekeeping data entry, leave accruals, and overtime calculations.
- Prepare and file federal, state, and local payroll tax returns (940, 941, W-2s) and handle year-end tax forms.
- Ensure strict compliance with FLSA regulations, Indiana state labor laws, and internal company policies.
- Respond to employee inquiries regarding pay stubs, deductions, tax documents, and payroll discrepancies.
- Perform regular audits of payroll records and conduct monthly bank reconciliations for payroll accounts.
- Collaborate with the HR and Accounting departments to resolve payroll discrepancies and improve processes.
Qualifications
- 3+ years of hands-on experience in payroll processing or a related accounting role.
- Proficiency in payroll software such as ADP, Paychex, Workday, or BambooHR.
- Strong working knowledge of payroll tax laws, regulations, and compliance requirements.
- Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and data analysis skills.
- Excellent attention to detail with the ability to handle sensitive financial information with confidentiality.
- Strong verbal and written communication skills for employee interactions.
- Bachelor’s degree in Accounting, Finance, or a related field preferred.